Outlook schedule send

Outlook schedule send, and what to use when you need more

Outlook schedule send is a good feature. This page shows where it stops, so you can decide whether your team needs more than one time and one channel.

Try the planner

What Outlook does well

Pick a date and time, write the message and let Outlook release it later.

Where it stops

One time for every recipient, email only, no quiet hours, no approval step.

What ScheduleSend adds

Recipient local time, three channels, team rules and approvals.

Use both

Keep Outlook for quick personal sends and use ScheduleSend for customer facing plans.

Honest comparison

If you write to one colleague in your office, Outlook is all you need. If you write to customers across the country, the difference between 9:00 AM for you and 9:00 AM for them is the difference between an opened message and a buried one.

ScheduleSend is built for the second case.

Related: pricing, how it works, guides.

Sample plan

9:00 AM at the recipient

New York9:00 AM local

London9:00 AM local

Sydney9:00 AM local

The send moment differs for each city. The local hour does not.

Frequently asked questions

It is part of Outlook. ScheduleSend is a separate subscription for teams that need local time and extra channels.

Yes. Outlook lets you pick one date and time for one message. ScheduleSend adds what Outlook does not: the recipient's local time for a whole list, SMS and WhatsApp on the same schedule, quiet hours rules and approvals.

Quiet hours rules move a message to the nearest allowed window in the recipient's local time. The rules help you avoid late sends, they do not replace legal advice about messaging consent.

Open the planner on the home page, pick a channel and a recipient time zone, and save your email address to get access details.

Plan your first send at your recipient's local time.

Save your email address, confirm it with a code and get next steps for your team.